General information
Reference
007793
Publication start date
04/12/2024
Job description
General Admin
Post description
Office Facilities Co-ordinator
Vacancy details
Division
Head Office - Administration
Title
Office Assistant
Contract type
Permanent Full Time
Vacancy location
Location
United Kingdom, Scotland, Head Office
Location
G4 0JY
Requester
Number of positions to be provided
1
Employment Details
Contract hours
35.25
About the role
The Role
Our team is the best in the industry – is it time for you to join us? If you're passionate about delivering great service and want to work for a company where we'll help you be your best, GAP wants to hear from you!
The Role:
Based in our Glasgow Head Office, the Office Assistant will be joining a busy Property Department where they will ensure all Head Office facilities are measured and controlled efficiently.
Key Responsibilities:
• Open and distribute daily post.
• Co-ordinate deliveries to relevant departments.
• Organise hotel bookings for HQ visitors (internal and external).
• Meeting room management including preparing meeting rooms in advance and clearing after use.
• Arrange lunches for Head Office meetings and events.
• Co-ordinate the provision of daily soup and sandwiches and liaise with the vendor as appropriate.
• Stationery stock control and orders ensuring adequate office supplies across all floors.
• Sundry stock control and ordering of café and kitchen supplies.
• Ensure photocopiers have sufficient stocks of copier paper and alert Procurement to re-order if necessary.
• Ensure kitchen areas are tidy and well-equipped. Coffee machines to be cleaned on a daily basis in line with manufacturers' guidelines.
• Liaise with Procurement to ensure cleaning materials and bathroom consumables are readily available.
• Maintain a log of cleaning issues for Procurement to discuss with the provider.
About You
Applicants should have:
The successful candidate will be able to demonstrate experience in a similar role and be fully conversant in MS Office applications including Word and Excel. Sound verbal and communication skill are essential as is the ability to organise your days effectively to meet deadlines.
About Us
GAP Hire Solutions now has 10 divisions offering the hire of equipment throughout the UK. We're looking to recruit the best talent the industry has to offer to help us grow even further. As a GAP employee, you'll enjoy loads of benefits such as a staff social fund and loyalty holidays. Our in-house Learning & Development Team are dedicated to giving you the skills you need to be your best and as a company we are always keen to promote internally.
Benefits include:
• Competitive salary and bonus scheme
• Up to 25 days annual leave plus bank holidays
• The option to buy up to 5 days additional leave
• Contributory Pension Scheme
• Life Assurance
• Employee Welfare Fund (Company-funded social events)
• Cycle to Work Scheme
• Health & Wellness (Well-being Hub, Employee Assistance Helpline, Annual Flu Jab)
So what next?
If you fit the profile and are up for the challenge, we would love to hear from you.
All you have to do is apply with your CV highlighting your current package and salary expectations and we can take it from there.
GAP GROUP IS AN EQUAL OPPORTUNITIES EMPLOYER
